Weather Contingency

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In the event of bad weather that could jeopardize the safety of competitors, the MSRA has established the following contingency racing plan for the regatta.  Safety and fairness are of central importance.

It is the responsibility of each program to be aware of the current weather conditions that could put one of the following actions into effect.

A mandatory coaches meeting will be held one hour before the first race on Saturday and Sunday, along with the MSRA meeting following the conclusion of racing on Saturday. If weather conditions require a change in the schedule, coaches will be notified at that time. The meeting place will be the regatta headquarters.

At registration, each program must provide a phone/lodging contact number, however, it is the responsibility of the head coach to be present at announced coaches meetings.

The decision of the Chief Referee, the members of the Executive Committee and a representative from the LOC on races will be final.  Discussion from school administration, coaches, parents organizations, or athletes will not be permitted.  It is the responsibility of each program to inform their rowers, parents and coaches of the rules which could be put into effect.

If weather conditions limit the available amount of time available, racing of events will follow the following priority:

Priority #1: Heats of Varsity and lightweight events (though we may choose to limit 1x and 2- for weather concerns)  [17 events]

Priority #2: Finals of Varsity and lightweight events (see above note)

Priority #3: Finals of Junior, 2nd Varsity, Novice, Novice Lightweight and Freshman events  [14 events]

Priority #4: Heats of Junior, 2nd Varsity, Novice, Novice Lightweight and Freshman events

Medals: No medals will be awarded in an event unless its final was run.

Point Trophies

a)      The points trophies will not be awarded unless either all the events were run, or will be awarded based on the nine (boys)/ eight (girls) Priority 2 events, for each gender, if all the Priority 2 and finals (except possibly the 1x and 2-) were run.

b)      The Weaser Combined Points Trophy will only be awarded if both the Boys and Girls point trophies are awarded.

When we compress the event schedule, by racing Varsity events only, there might be potential conflicts, an effort will be made to provide adequate time between races to avoid those conflicts.    

Modified Progression to 6-boat final:

·        Up to 7 entries: no heat, 7-boat final only

·        2 Heats (8-14 entries): top 3 finishers in each heat advance

·        3 Heats (15-21 entries): top 2 finishers in each heat advance

·        4 Heats (22-28 entries): first place from each heat and the two crews with the least relative time difference to the first place crew in their heat. 

·        6 Heats (29-42 entries): first place from each heat advances

Substitutions in events that have already raced in a heat will be restricted to substitution for Medical reasons.  Athletes that have raced in at least a heat of an event that has been canceled still have one of their possible races counted toward their limit of two races, even if the final of that event is not raced.  
Other substitutions in events that have not been raced will otherwise be limited to 50% of the crew, but when submitting a written substitution, the document must indicate what other event any substituted athlete has raced in or will be racing in.

DUE TO WEATHER CONDITIONS:

1. Potential means of preserving the entire schedule, or at least as much as possible, may resort to options that include the following:

Floating starts

Shortening the course (by as little as possible)

Modified progression, with no semifinals

2. Limited racing on Saturday – full on Sunday

a)      Finish remaining Priority #1 heats.

b)      Priority #2 finals using the Modified Progression to a six boat final.

c)      Run finals of any Priority #3 event that has already completed its heats, using the Modified Progression to a six boat final.

d)      Then run heats of remaining Priority #4 events, as time and weather permit. Finals in these events will not be raced.

e)      Award medals in races where finals were completed.

f)      Award point trophies if requirements met, as noted above. 

3. Limited racing on Saturday and Sunday

a)      Run all Priority #2 finals that have completed their heats, using the Modified Progression to a six boat final.

b)      Run heats of remaining Priority #1 events, and use the Modified Progression to a six boat final, completing the Priority #2 finals.

c)      Then run finals of any Priority #3 event that has already completed its heats, as time and weather permit, using the Modified Progression to a six boat final.

d)        Remaining Priority #4 heats will not be raced.

e)      Award medals in races where finals were completed.

f)      Award point trophies if requirements met, as noted above. 

4. Unable to run races Saturday – Race on Sunday

a)      On Sunday, run Saturday’s schedule of all Priority #1 heats.

b)      Race Priority #2 finals, using the Modified Progression to a six boat final.

c)      No Priority #3 or Priority #4 races will be run.

d)      Award medals in races where finals were completed.

e)      Award point trophies if requirements met, as noted above.

5. Unable to run races on Sunday, Heats raced on Saturday

No medals or trophies awarded.

6. Unable to race Saturday and Sunday

a)      Cancel regatta.

b)      No medals or trophies awarded.

In the event that 1 to 4 cannot be implemented, the Chief Referee, the members of the Executive Committee and a representative from the LOC reserves the right to select events that can be run depending on the time, weather, and safety.

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